9 benefits of cloud storage for businesses

9 benefits of cloud storage for businesses

Data clutter is a thing, even when online data storage has become the norm. Wading through this data clutter can be quite cumbersome, especially for businesses that often deal with large volumes of data. For all these reasons, cloud storage has become an immensely popular means of storing and handling online information. So, here are a few reasons why businesses should consider cloud storage for their daily business operations:

1. Assured data security
For businesses, having a safe and secure place to store their data is crucial because it may be confidential and critical for the company. Saving documents and files on the server is not a safe option because there is a high risk of losing data if the server crashes. However, with cloud storage, even if the server goes down or stops working, one’s data is safely stored and accessible. There are very few chances of all the data centers a service provider offers crashing, so the chances of losing data stored in the cloud are minuscule.

2. Integration with any electronic device
Employees may want to access data as needed through their devices, such as their laptops and phones. The synchronization feature allows cloud storage to be easily integrated into any electronic device, increasing the convenience of data handling. This way, all the data stored in the cloud is available on the device, and one does not have to copy data to a new device manually.

3. Consolidated place to store documents
As mentioned earlier, storing too many documents on a device’s server can cause clutter because one may not be able to locate a file when it is needed at short notice. On the other hand, cloud storage offers a consolidated place where all data is stored systematically and can be retrieved quickly, which makes business operations more efficient and less time-consuming.

4. More storage space in devices
Another important advantage of cloud storage is that one doesn’t necessarily have to save documents on devices like laptops, computers, and smartphones because the cloud storage platform has it all. This way, a lot of space and memory are saved on these devices.

5. Easily scalable
As a company grows, its data storage requirements increase because there are more and more files and folders to handle. Chaos and confusion might increase if one doesn’t store such data systematically. Cloud applications are scalable, meaning they can easily accommodate increasing volumes of data. So, they are great options for rapidly growing and emerging companies.

6. Suitable solution to save archived data
Archived data is essential to an organization because it may be required for reference or clarification later. However, saving archived data on laptops or computers may take up a lot of space, providing very little space for new data. That’s why it’s a good idea to store archived data in the cloud so that it can be easily retrieved at one’s fingertips when required, but it doesn’t take up too much space on one’s electronic devices. Similarly, data that needs to be backed up can also be stored efficiently on cloud applications.

7. No need for a separate disaster recovery data center
If disaster recovery is needed, users often have to run a separate disaster recovery data center to recover their data. However, cloud storage does away with this requirement because the server can be backed up simultaneously—all information belonging to a user or entity is classified into a consolidated virtual server or master server, so data storage and retrieval are effortless even in emergencies.

8. Connectible with multiple users
In an organization, multiple employees, clients, and other third-party entities may need to use the company’s data, often simultaneously. Cloud storage allows multiple users to access the data and actively edit files; thus, internal coordination and coordination with clients and third parties become a breeze.

9. No interruptions to daily business operations
Cloud storage runs parallel to any ongoing tasks on the electronic devices connected to it, so one does not have to face interruptions while carrying out daily business operations. This makes it easy for employees to continue with “business as usual,” even as their data is safely backed up and stored on cloud servers.

To reap the maximum benefits of cloud storage, companies should hire reliable cloud service providers and understand in depth how the system works, together with its pros and cons.

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6 mistakes small business startups must avoid

Starting a business of any size requires a whole lot of patience, effort, skill, and, of course, resources. Further, to make the investment of human and physical resources pay off, it is important to adopt the right practices and tread carefully in the initial stages of a startup. The process can involve a lot of trial and error, but here are a few major mistakes one can avoid while setting up a small business: 1. Skipping market research A clear understanding of the market and the target audience is a crucial aspect of starting and running a successful business. Before setting up a startup, one must have a proper knowledge of the segment that they are entering. They must know their target audience as well as competitors. One must also study their target audience in detail to understand their preferences and complaints regarding available products. Following thorough market research, they can develop new products or services and improve upon existing ideas to stand out. Further, entrepreneurs must understand their competitors’ approach to learn more about the market. Without such research, a startup may find it difficult to grow.  2. Not making a clear plan A clear plan for a startup is like laying a foundation for a building. To allow the structure to grow and become indestructible, the foundation has to be strong. So, when starting a business from scratch, one must begin by drafting a basic plan. This outline does not have to be complicated and extremely rigid. It only needs to be clear so that everyone involved knows the business objectives and strategy to meet these goals. The plan must make the following elements very clear: - The short-term and long-term goals of the business - The desired impact of products or services being offered - Growth and expansion strategy for the future Over time, as the startup grows, the plan can grow, too, gradually incorporating elements like cash flow planning, strategy for hiring and managing employees, inventory management plans, strategy for acquiring and retaining clients/customers, and so on. 3. Misallocation of funds For small startups and businesses, it is extremely important to spend money carefully. Entrepreneurs must identify the key aspects of their business that need more investment. Similarly, they must also identify unnecessary expenses that can be avoided in the initial stages. For instance, if a startup can function with its employees working remotely, the entrepreneur need not spend money to rent an office space. Instead, they can direct their funds toward things that would actually benefit their business, like providing better salaries to employees. 4. Undervaluing the product A big mistake that new startups must avoid when they are launching their product is undervaluing it. Entrepreneurs may be inclined to set low prices to seem better than their competitors. However, in the long run, this could impact the business negatively. For instance, a low-priced product may be perceived to be inferior in quality by the target audience. Additionally, if a startup prices its products or services too low, it may struggle to make profits or even meet its operational expenses. 5. Rushing the hiring process Building a workforce is a crucial step for startups. It helps one manage the operations and the clients better, which would eventually lead to the growth of the business. However, in the initial stages, it is better for a startup to delay hiring full-time employees as long as possible and instead opt for freelancers or part-timers. Also, when it is time for a startup to begin hiring full-time workers, it is important to be patient during the process. This is because each applicant’s skill level, experience, and other similar factors have to be carefully considered to determine if they are the right fit. This can influence the initial growth of the business. 6. Ignoring intellectual property rights For any business, the products or services are the most important assets. If the offering is something unique or self-created, one must protect it. One can do so by applying for relevant patents and copyrights. Besides its products, a small business startup must also protect its other intellectual properties (IP), like the name of its business, its tagline, trade secrets, and other creative inventions that contribute toward building the identity and USP of the business. Failing to protect intellectual property can expose business creations to theft and unauthorized use.

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